Protecting Your Firm: Navigating Google Workspace Gemini AI’s Auto-Enroll and Staying FINRA/SEC Compliant

Google auto-enrolls Workspace users into Gemini AI without clear opt-out, creating potential risks for firms under FINRA and SEC regulations

We’re not a compliance advisory firm, but here’s what you need to know: if AI models are being trained using information in your Google Workspace, you must understand the risks—and take steps to safeguard your data.

Google recently rolled out its Gemini AI service, automatically enrolling all paying Workspace users. This feature supports AI functionalities, including data processing for training, and comes with a price increase.

However, disabling Gemini AI at the admin level does not fully turn off all AI features. Admin controls can limit some functionalities, but individual users may still re-enable AI-related features, such as smart personalization, through their account settings.

For investment firms operating under FINRA and SEC regulations, this setup presents compliance challenges. Maintaining client confidentiality, preserving accurate r…